top of page

What is Coworking Space? Learn All About Shared Workspace

Coworking spaces are becoming increasingly popular, as more and more people are looking for a flexible and affordable way to work. But what exactly is a coworking space? And what are the benefits of working in one?


In this article, we will answer these questions and more. We will also discuss the different types of coworking spaces available, how to choose the right one for you, and how much coworking space costs.

What is Coworking Space? Learn All About Shared Workspace

 

Jump to a section that interests you:

 

What is a Coworking Space?

A coworking space is a shared office space where anyone from an individual to a business team can rent different types of workspace to meet their immediate needs and which can be easily flexed as their needs change over time.


The average coworking location offers a wide range of services and amenities such as dedicated desks, creative workstations, private offices, meeting rooms, and access to events and mentorship programs. These spaces often go beyond being just a physical workspace, where you’ll often find a supportive and dynamic ecosystem teaming with enhanced productivity and innovation. Designed to accommodate professionals from every background, you might find a range of coworkers who are entrepreneurs, freelancers, and business teams of various sizes.


In sum, coworking spaces offer a flexible and collaborative environment that fosters a sense of community and networking opportunities while helping people focus and get their best work done.


A Brief History of Coworking Spaces

The concept of coworking has a rich history that spans several decades. In 1999, the term "coworking" was coined by Bernard DeKoven, who envisioned a way of working that emphasized collaboration and the removal of hierarchical structures. It's important to mention that this early usage of the term was different than the way we use it today where it is used primarily in reference to the place we work. Regardless, even before the term was coined, early precursors of coworking, both as a space and a way of work, were emerging.


Meeting at C-Base coworking space, Berlin, Germany 2009.


In 1995, c-base was founded in Berlin, marking one of the first hackerspaces in the world. While not explicitly a coworking space, c-base played a significant role in shaping the future of collaborative work environments. It provided a physical location for computer enthusiasts to gather, meet, and work together. Additionally, in 2002, c-base made WiFi networks available, promoting free public access to the internet. These hackerspaces set the stage for the development of coworking spaces by fostering a sense of community and shared resources. Today, c-base is still in operation and is considered one of the most important coworking spaces in the world, showcasing the lasting impact and relevance of these collaborative work environments.


The First Coworking Space, Schraubenfabrik in Vienna
The First Modern Coworking Space, Schraubenfabrik in Vienna

The true birth of modern coworking occurred in 2002 when the first official coworking space in its current form opened. Schraubenfabrik, located in Vienna, was initially established as an entrepreneurial center. It aimed to bring together architects, PR consultants, startups, and freelancers in a collaborative environment. Schraubenfabrik provided the infrastructure and support necessary for these professionals to collaborate and break free from the isolation of traditional workspaces.


San Francisco Coworking Space
The First Business Using "Coworking" as a Term: San Francisco Coworking Space

In 2005, Brad Neuberg opened San Francisco Coworking Space in the Spiral Muse, which is often recognized as the catalyst for the global coworking movement. Neuberg envisioned a space that combined the independence of working alone with the structure and community of working with others.


Since then, coworking has grown into a global phenomenon. It has evolved to meet the changing needs of the modern workforce, with flexible workspaces, a sense of community, and opportunities for collaboration. As more and more people embrace remote work or entrepreneurship, coworking spaces provide an ideal solution for those seeking a new way to work.


Types of Coworking Spaces

Coworking spaces come in all shapes and sizes, from small, independent spaces to large, corporate-owned spaces. Here are some of the most common types of coworking spaces, along with the kinds of people who might use them:


Independent/Boutique Coworking Spaces

Usually small and independently owned, these coworking spaces are often run by a single person or a small team and can often offer a more personal and informal touch rather than larger coworking spaces. They often attract freelancers, remote workers, and entrepreneurs who are looking for a close-knit community.


Corporate Coworking Spaces

These are large, corporate-owned coworking spaces that are often located in major cities. They tend to offer a wide range of amenities and services, and they can be a good option for businesses that need a professional space. Corporate coworking spaces are often used by corporate employees who need a change of scenery or who want to collaborate with other professionals outside of their company.


Virtual Coworking Spaces

Virtual coworking spaces are digital platforms that provide remote workers with the same benefits as a traditional coworking space, such as a dedicated workspace, access to collaboration tools, and the ability to network with other professionals. However, instead of working in a physical space, virtual coworking spaces are hosted online. This means that you can work from anywhere in the world, as long as you have an internet connection.


Virtual coworking spaces can be a great option for remote workers who are looking for a more productive and collaborative work environment. They can also be a great way to connect with other professionals and build your network.


Incubator Coworking Spaces

This type of coworking space is designed to help entrepreneurs and startups launch their businesses, offering them resources and support, such as mentorship, networking opportunities, and potentially access to capital investments. Incubator coworking spaces are frequented by entrepreneurs who are looking for a supportive environment to launch their businesses.


Accelerator Coworking Spaces

Designed to help early-stage startups grow their businesses, these coworking spaces offer more intensive resources and support than incubators, such as one-on-one mentorship, access to investors, and help with fundraising. In this type of coworking space you are more likely to find startups that are looking to grow their businesses quickly.


How Does Coworking Space Work?

Several Coworking Space Members Working Independently At a Long Table

Coworking spaces work and operate in a variety of ways. Some coworking spaces offer a pay-as-you-go option, where you can rent a desk by the hour, day, week, or month. Other types of spaces offer memberships, which give you access to the space for a set period of time. Other than these options, most coworking spaces offer a variety of amenities, seating options, and professionally enriching experiences to their members. These experiences may include networking events, workshops, and mentorship programs.


In general, most coworking spaces offer the following:

  • High-speed WiFi

  • Printing options

  • Meeting rooms of varying sizes

  • Free or discounted drinks (coffee/tea/sparkling water) and snacks

  • Hosted events for networking and learning

  • Mentorship programs

  • Community & opportunities to connect with others

Coworking Space Membership Types

Coworking spaces typically offer a variety of membership options:


Dedicated Desks

Woman working at a coworking space dedicated desk

Typically the most expensive option before upgrading to rent a private office is a dedicated desk, a private workspace reserved for one individual, often with lockable drawers and the ability to keep a personalized work area set up between uses. Sometimes these desks are given preferential locations, such as near windows or natural light. One of the best benefits of dedicated desks is the ability to keep your external monitors set up so you can just plug in and begin your workday. It is common for coworking spaces to offer special deals and privileges to dedicated desk members because they are paying a premium price and these coworkers tend to be in the space more often than those who have other membership plans.


Most people choose a dedicated desk if they aren’t quite ready to rent a private office, but still need or prefer to work in a coworking space more than just a couple days per week.


Hot Desks

Hot Desks at a Coworking Space

The most flexible option in a coworking space is hot desking. Hot desks are available on a first-come, first-served basis and, more often than not, consist of long tables, comfy armchairs, or high-top counters with stools rather than actual desks, though it varies widely from space to space. Coworking hot desk passes are typically purchased as a single day pass or a package deal that gives you a certain number of passes to use.


Most people purchase hot desk passes at nearby coworking spaces when they plan to cowork only a couple days per week or less. It helps give them the best balance of affordability and flexibility.


Flex Desks

Coworking Space Flex Desks

Traditionally, flex desks are like the dedicated desk option, but the user must reserve their spot each time. This is preferable to a hot desk because you can count on an actual desk being available for you to use, versus just a “first-come-first-served” basis. Flex desks can best be thought of like a combination of dedicated and hot desks.


Pro Tip: It’s worth noting that many spaces do not differentiate between flex and hot desks and may use the terms interchangeably which can sometimes be confusing, so it’s best to ask the community manager if it’s not clear what they mean.


Most people choose the flex desk option if they prefer a greater sense of ownership and consistency than hot desks, while not being willing or ready to pay for a dedicated desk. It may not be the same desk every time, but it still appeals to those who desire some level of personalization and a sense of familiarity in their workspace.


Coworking Space Options for Gatherings & Meetings


Meeting Rooms

Coworking Space Meeting Room Woman Presenter Smiling

Coworking spaces typically have rooms or portioned-off areas set aside to facilitate meetings, interviews, or presentations. As such, the size of each meeting room or area is different from space to space, but you’re likely to find a space that can fit your group’s unique requirements. Meeting room booking costs vary widely across the board and are usually billed by the hour with certain spaces offering bulk or full-day discounts. Some coworking spaces even offer their members a certain number of meeting room hours free with their monthly membership.


Conference Rooms

Coworking Space Conference Room Meeting With Ladies Gathered Around a Long White Table

Many coworking spaces offer a dedicated conference room complete with a long conference table and comfortable chairs designed to provide a professional and productive environment. TVs with screen sharing capabilities, whiteboards, and sound-proof walls offer a polished and professional atmosphere for hosting important meetings, presentations, and collaborative sessions. The pricing for conference room usage in coworking spaces varies based on factors such as duration, room size, and additional services required.


Phone Booths & Call Rooms

Let's not forget about meetings that happen virtually when talking about coworking space meeting room options. Most coworking spaces offer phone booths or call rooms that are specifically designed for private phone calls or video conferences. These rooms are typically soundproofed and equipped with seating and a small desk to set your laptop. Occasionally, you’ll even see some with whiteboards, temperature adjustment controls, and even multiple lighting options. It is not common to charge an additional fee to use a phone booth, but most do limit the amount of time you’re allowed to use them in one sitting—regardless of what type of status the coworker has.


Kitchens

Coworking Space Kitchen With Happy People Gathering

Coworking spaces typically feature communal kitchens equipped with appliances such as refrigerators, microwaves, and coffee makers. These kitchens provide a convenient space for members to prepare and store their meals. Additionally, this room fosters a social atmosphere where professionals can interact, share ideas, and build connections while enjoying a break or a meal together.


Common Areas

Two Guys Relaxing in Coworking Space Common Area

Apart from meeting rooms and conference rooms, there are often aesthetically-pleasing common areas designed to encourage collaboration, relaxation, and informal discussions. Common areas may include comfortable seating options, cozy lounge spaces, and vibrant work zones. They provide an opportunity for professionals to network, unwind, and find inspiration in a dynamic and engaging environment.


The Benefits of Coworking

Stay Flexible

One of the key advantages of coworking is flexibility. Say goodbye to long-term leases and enjoy the freedom to choose how and where you work. Whether you need a quiet space for focused tasks or a collaborative area for brainstorming, coworking spaces provide a variety of options to suit your needs.


Get Connected

Collaboration is another significant advantage of coworking. Surrounded by a diverse community of professionals, you have the opportunity to share ideas, gain fresh perspectives, and potentially collaborate on projects. Coworking spaces foster a supportive atmosphere for networking and forming valuable connections.


Find Your Tribe

Community is a pivotal aspect in coworking. Unlike traditional offices where workers often keep to themselves, coworking spaces promote a sense of belonging and camaraderie. Networking events, workshops, and social gatherings create opportunities to connect with fellow professionals, fostering a supportive and inspiring environment.


Get Inspired

Lastly, coworking spaces offer an inspiring work environment. Designed with creativity in mind, these spaces often feature trendy decor, comfortable furniture, and ample natural light. Such aesthetics contribute to a motivating atmosphere that fuels productivity and helps you do your best work.


Coworking Spaces vs. Other Types of Workspaces

When it comes to choosing a workspace, options abound. Let's compare coworking to three popular alternatives: working at home, working at a coffee shop, and working in a traditional office. Each option has its own set of pros and cons, so let's dive in and explore which one suits your needs best.


Coworking Spaces for Remote Work


Pros:

  • Productivity and Focus: Coworking spaces provide a dedicated environment designed for work, minimizing distractions and promoting productivity.

  • Networking and Collaboration: Surrounded by professionals from diverse backgrounds, coworking spaces offer excellent networking opportunities and the potential for collaboration.

  • Flexibility: With various membership options, coworking spaces allow you to choose the duration and level of commitment that aligns with your work style.

  • Amenities: Enjoy access to amenities such as high-speed internet, meeting rooms, printing facilities, and communal spaces, all conveniently available in one place.

  • Community: Joining a coworking space means becoming part of a vibrant and supportive community that can offer motivation, inspiration, and valuable connections.


Cons:

  • Cost: Coworking memberships come with a price tag, and the cost varies depending on location, amenities, and membership type. It's essential to consider your budget and the value you'll receive in return.


Working From Home


Pros:

  • Flexibility and Convenience: Working from home allows you to create your own schedule and enjoy the convenience of a comfortable and familiar environment.

  • Cost Savings: Eliminating commuting expenses and the need for a separate workspace can lead to potential cost savings.

  • Autonomy and Independence: You have complete control over your work environment, allowing you to tailor it to your preferences and needs.

  • Reduced Distractions: Working in solitude at home can minimize external interruptions and distractions.


Cons:

  • Isolation and Lack of Social Interaction: Working from home can be isolating, with limited opportunities for social interaction and networking.

  • Blurred Boundaries: Separating work and personal life can be challenging when your home doubles as your office. It requires discipline and establishing clear boundaries.

  • Limited Resources: You may lack access to certain amenities, equipment, or a professional atmosphere that can enhance productivity.


Working From a Coffee Shop


Pros:

  • Ambiance and Change of Scenery: Coffee shops offer a lively and dynamic atmosphere, providing a change of scenery that can spark creativity and inspiration.

  • Availability and Accessibility: Coffee shops are often abundant, making them easily accessible for work sessions on the go.

  • Networking Opportunities: Occasionally, you may encounter professionals from various industries, presenting opportunities for serendipitous connections.


Cons:

  • Distractions and Noise: Coffee shops can be bustling with activity, leading to potential distractions and noise levels that may hinder focus.

  • Limited Amenities: While coffee shops provide the essentials, they may lack resources like meeting rooms, printing facilities, or dedicated workspaces.

  • Etiquette and Space Availability: Securing a spot during peak hours, managing limited seating, and adhering to coffee shop etiquette can be challenging.


Working From a Traditional Office


Pros:

  • Structured Environment: Traditional offices provide a structured work environment, with designated workstations and established routines.

  • Collaboration and Team Interaction: Working in a traditional office allows for immediate collaboration and face-to-face interaction with colleagues.

  • Access to Resources: Offices often have comprehensive resources and equipment readily available to support work requirements.


Cons:

  • Fixed Location and Commute: Traditional offices require commuting and limit your work location to a specific place.

  • Lack of Flexibility: Office hours and routines may not align with everyone's preferred work style or personal obligations.

  • Limited Autonomy: The rigid structure and policies of traditional offices may limit individual autonomy and creativity.


Consider your priorities, work preferences, and the nature of your tasks to determine which workspace option best suits your needs. Remember, the beauty of coworking lies in its ability to provide a flexible, community-driven workspace tailored to modern professionals.


Conclusion

Now that you have a glimpse into the world of coworking, it's time to explore the options available in your area. Whether you seek a productive work environment, collaborative opportunities, or a vibrant community, coworking spaces offer a delightful alternative to traditional offices. Embrace the flexibility, connect with like-minded professionals, and unlock your full potential in the exciting realm of coworking!


Frequently Asked Coworking Space Questions (FAQ)

Who can benefit from coworking spaces?

What amenities are typically available in coworking spaces?

Are coworking spaces only for work-related activities?

How much does coworking typically cost?

Who uses coworking spaces?



83 views
bottom of page